Policies
Code of Conduct
Be nice to everyone. This includes volunteers, runners, spectators, and race staff. Mean, spiteful, and bigoted comments have no place. Every person has the right to feel comfortable at our races.
No whining. If you absolutely feel the need to whine do it directly to the race director. Even better, send him an email after the race with constructive criticism. Constructive criticism that makes our races better is always appreciated. Complaining is not.
Volunteers
We love our volunteers! These events could not happen without you! Anyone volunteering 4 hours or more at an event earns a free race equivalent to a 50 miler, 12 Hour, 50k, 8 Hour, or 10 miler. If a volunteer is interested in earning a free race for 36 Hours, 24 Hours, or 100k they must complete either a 6 Hour volunteer shift or an overnight/event close down at Dogwood, Night Train, or Freight Train. Volunteers who are family members may transfer their credit to a family member who is a volunteer.
We are happy to work with youth who need volunteer hours. Email us ahead of time and we will help the parents come up with a plan of action.
Refunds/Deferrals
We understand that life happens and you sometimes can’t make it to a race. Unfortunately, races begin spending money as soon as an event is scheduled. For this reason, there are no refunds!
We are happy to work with you on a deferral with prior notice. Deferral requests anytime prior to 24 hours before a race will be allowed as long as you email the race director requesting it. Deferrals are meant to be used 1 time. They are for work conflicts, pregnancy or injury. They are not meant to be used because you overcommitted yourself to events. Day of deferral requests will be considered on a case-by-case basis. Deferral requests will not be considered after the event. Because equipment, permit, and supplies do increase in price, any deferral request will incur a 10% fee when the runner registers the next year. This covers an increase in the cost of all these supplies.
Results
I will do my best to post results within 72 hours of the completion of the race. Please don’t email me prior to that asking when the results will be posted. If there is a question about a time please email me directly. Don’t post the question on social media. I will only make adjustments to finish times if the difference is over a 3-minute discrepancy or a podium finish time. I also offer live updates via Race Result. Live timing links will be posted prior to each race.
I only recognize the top 3 finishers. I do not offer age group awards. In 2024, Night Train and Freight Train will offer Grand Master (over 60) awards for top male and female.
Alcohol/Drugs
Many of my races take place on state land. Open consumption of alcohol is prohibited. The use of any drugs (including marijuana) is strictly prohibited. Violations of these policies will result in immediate banning from future events as this puts future events in danger.
Group Runners and Referrals
We think running with other crazy people makes for a great community. We are happy to offer a couple of incentives to help you find other runners to share in your adventures.
Refer 3, Run Free
If you are the ringleader, simply get 3 friends to sign up. Then email me and I will put you in the same event for free. You cannot use this across races. It must be for the same event (different distances are acceptable).
Bulk Runner Discount
If you are going to be part of large group (5 or more) then email me ahead of time. I will provide a code for the entire group to use that will give 20% off each runner’s registration. This must be used for the same event (different distances are acceptable)
Timing
We now offer timing services for events in the Mid-Atlantic region. We have timed events in size from a 5k to a trail 100 miler. We use Race Result systems and chip timing. Contact us for a quote!